Alumni Association Constitution and Bylaws
Adopted 4/8/06
ARTICLE I: Name
and Place of Business
The name of the association
shall be: Redding Adventist Academy
Alumni Association. Its principal place
of business shall be:
ARTICLE II: Purpose
1) To inform and educate alumni about the Academy.
2) To preserve the heritage of the Academy.
3) To promote a sense of “family” with alumni as
champions of the Academy.
4) To promote loyalty and commitment through involvement
in Association-sponsored events.
5) To monitor and respond to alumni opinion.
6) To publish alumni news.
7) To encourage financial support of the Academy.
8) To aid in student recruitment and retention.
9) To involve currently enrolled students in Association activities.
10) To build an active and influential volunteer base.
ARTICLE III:
Membership
1) The following are classes of membership of the Alumni
Association:
a) Regular Members – Anyone who has attended
b) Associate Members – All full-time teachers,
administrators, and staff members of
c) Honorary Members – All individuals who have rendered
valuable service to
2) Membership in the Alumni Association shall be for
life.
ARTICLE IV: Powers
1) The powers of the Alumni Association shall be vested
in the Alumni Board.
2) The alumni Board shall have the power to conduct, manage,
and control the affairs and business of the Alumni Association as it may deem
best, but not inconsistent with the Constitution and Bylaws, or the laws of the
State of
3) The alumni Association shall possess the following
powers:
a) To do all acts necessary or expedient for the
administration of the affairs and attainments of the purposes of the Alumni
Association.
ARTICLE V:
Administration
Section 1: The Alumni Association Board
1) Membership
The Alumni Board shall
consist of 6 members as described below, each of whom shall have one vote:
a) Four elected officers, namely:
i)
President/Board
Chair
ii) President Elect
iii) Secretary/Treasurer
iv) Member At Large
b) One ex officio member from the
c) One ex officio member of the Redding Adventist Academy
School Board, appointed by the School Board Chairman.
Ex officio members shall
serve during their term of administrative office at
2) Duties
a) To conduct, manage, and control the affairs and
business of the Alumni Association.
b) To encourage, establish and control the finances of
the Association.
c) To remove any officer or Board member for adjudicated
criminal misconduct or egregious moral misconduct. A two-thirds majority vote of the Board
members voting shall be required to take this action.
d) To appoint a member of the Alumni Association to
complete the unexpired term of an officer or Board member unable to complete
his/her term of office.
e) To attend and participate in the annual Alumni
Association business meeting.
f)
To appoint
committees as needed and as required by this constitution.
3) Meetings
a) The Board shall meet at the call of the Board Chair at
such time and place as the Chair shall appoint, with a minimum of two meetings
per year.
b) The first meeting of the Board shall be held within
120 days after July1.
c) Written or oral notice shall be given to each Board
member at least 10 days before any regular or special meeting.
d) Special meetings of the Board may be called at any
time by the Board Chair.
e) Three members present at any regularly called meeting
of the Board shall constitute a quorum to transact business.
Section 2: The alumni Association Officers
1) Officers and Their Duties
a) Alumni President/Board Chair
It
shall be the duty of the President/Board Chair:
(i) To call and preside over all regular and special meeting
of the Alumni Board
(ii) To call and to preside over all meetings of the Alumni
Association and the Board.
(iii) To call and to preside over special meetings of the
Alumni Association at the request of the Alumni Board or by written request of
7 regular members of the Association.
(iv) To monitor and support the implementation of
resolutions and actions of the Alumni Board.
(v) To conduct Alumni Association business and activities
in harmony with the Constitution and Bylaws
(vi) To work cooperatively with the Redding Adventist Academy
Marketing Director in strategic planning for the Alumni Association and in
organizing and coordinating homecoming, and other Association activities.
b) President Elect
It
shall be the duty of the President Elect:
(i) T become familiar with the duties of the Alumni
Association President/Board Chair
(ii) To perform the duties and exercise the powers of teeh
President in the absence of the President.
(iii) To serve as a member of the Alumni Board
(iv) To assist the Alumni Association President and the
Redding Adventist Academy Marketing Director in such duties as my be requested.
c) Secretary / Treasurer
It
shall be the duty of the Secretary/Treasurer:
(i) To serve as a member of the Alumni Board.
(ii) To be responsible for recording the minutes of the
meetings of the Alumni Board, and the Alumni Association.
(iii) To ensure that there is a permanent record of all
Alumni Board and Alumni Association minutes in the Alumni Association office.
(iv) To assist the Alumni Association President and the
Redding Adventist Academy Marketing Director as may be requested.
(v) To account for all Alumni Association funds in
cooperation with the Redding Adventist Academy Business Manager.
Section
3: Election of Alumni Association
Officers and Board Members
Each
year the Alumni Association shall elect from the list of nominees a President
Elect and a Secretary/Treasurer.
a) Nominations
(i) Nominating Committee guidelines shall be reviewed
annually by the Alumni Association Board.
(ii) The Board shall each year appoint a five member
Nominating Committee and designate the chair.
In making appointments, the Board shall give due consideration to
balance in gender, graduation era, field of expertise, availability, etc.
(iii) The Nominating Committee will normally choose two
nominees for each elected office or board position.
(iv) The Nominating Committee’s final report shall be
submitted to the Alumni Association Board.
b) Voting
Election
of Alumni Association officers and Board members shall be through the
mail. Ballots must be mailed or e-mailed
to alumni members at the most current address made available to the Alumni
Association by February 1. To be
counted, the votes must be submitted on official ballots and be received by the
Election Board no later than March 1.
c) Election Board
The
Nominating Committee shall serve as the Election Board. The nominee who receives a plurality of the
votes cast for an office shall be elected to such office. The Election Board shall count the ballots
and certify the election results.
d) Tie Votes
When
two nominees for any elected office or Board position receive the same number
of votes, the Alumni Board shall vote to break the tie.
Section 4: Terms of Office
All newly elected officers
and Board members shall enter upon their respective duties July 1.
a) The President Elect shall serve a two-year term. However, he/she will serve one year as
President Elect, the next as President.
b) The Secretary/Treasurer shall serve a one year term.
c) All elected Board members shall serve a one year term.
d) The Board shall appoint a regular member of the Alumni
Association to complete the unexpired term of an elected officer or Board
member who is unable to complete his/her term of office.
ARTICLE VI:
Financial Matters
The Redding Adventist Academy
Business Manager shall have custody of and account for all Alumni Association
Funds.
Section 1: Alumni Association General Funds
a) Alumni Association funds may be used for expenses
pertaining to the operation of the Association such as capital improvements,
scholarships, and other miscellaneous items involved in the operation of the
Association.
b) The Alumni Association officers and Board members
shall serve without salary or remuneration from the Alumni Association for
their services.
Section 2: Operation Funds
a)
b)
ARTICLE VII:
Alumni Association Meetings
1) A business meeting shall be held annually during
Alumni Weekend.
2) The Alumni Association President will call and chair
all regular and special meetings of the Alumni Association.
3) Notice of regular and special meetings shall be mailed
or e-mailed to each member at least 30 days prior to the meeting.
4) Eight members present at any regular or special
meeting of the Alumni Association shall constitute a quorum to transact
business.
5) The agenda for all meetings of the Alumni Association
will be available at
ARTICLE VIII:
Alumni Student Connection
The purpose of the Alumni
Student Connection is to help current students (alumni-in-residence) follow the
natural progression to becoming active alumni who will continue the traditions
of the past and enrich the commitment to the future.
a) All current students of
b) The alumni Student Connection shall provide ongoing
opportunities for alumni and students to interact.
c) The Alumni Student Connection shall be financed in a
significant amount through independent fund raising.
ARTICLE IX:
Amendments
a) Amendments to the Alumni Association Constitution and Bylaws
may be proposed by a resolution of the Alumni Association Board or by a
petition signed by at least 10 regular members.
b) Voting on proposed amendments to the Constitution and
Bylaws by members of the Alumni Association may, at the discretion of the
Board, be either by mail-in ballots, or ballots cast at a business meeting of
the Association with a quorum present.
c) All amendments must be ratified by at least a two-thirds
majority of the members voting.
ARTICLE X:
Rules of Procedure
All matters of procedure not
covered by these Bylaws shall be governed and controlled by the current edition
of Robert’s Rules of Order.